| | 
FINANCE COMMITTEE MEETING
June 22, 2009
Convened at 7:00PM at the Village Government Center.
Present were: Chr. S. Trout, Committee members D. D’Agostino and Clk-Treas. D. Maurer. Mr. Bowers was excused from attending. Also present were Village Admin. T. Howard, Mayor Vernon, Chief Callahan, Water Dept. Supvr. J. Rose, Council member M. Travis and resident L Ernst.
Subject: Final revisions to 2010 Village Budget prior to presenting to the Council as a whole for final approval. Each Fund account was reviewed and with minor changes, Mrs. D’ Agostino moved to approve the Budget presented by Mayor Vernon and Clk-Treasurer Mrs. Maurer and recommend it for approval by the Council as a whole. Mr. Trout concurred. Proposed expenses totaled $1,399,040 and forecasted income at $1,939,539 leaving a positive balance of $540,499 at the end of year 2010.
Mrs. Maurer presented one final item for discussion. Chief Callahan had requested that Council appropriate $1000 for the Police Night Out to be held in August. It was decided to bring the subject up in the regular Council meeting for consideration by the whole Council.
With no further business to be discussed, the meeting was adjourned on a motion by Mrs. D’Agostino at 7:28PM, with no dissenting comments.
Stephen W. Trout, Chairman
PUBLIC SERVICES COMMITTEE MINUTES
April 8,2009
Meeting convened at 7:04 PM at the Village Government Center
Present were Committee members: Chairwoman Denise D’Agostino, Ben Richard, Pam Thompson and Steve Trout.
Chairwoman D’Agostino stated the purpose of the meeting is to hear presentations from the Enon Historical Society (EHS) and Elderly United (EU) stating their visions for the use of the Library/Historical building after the library vacates. After the presentation the Committee will discuss the upcoming flower sale.
Mr. Tim DeVore, EHS President, reported that the Board of the EHS met and voted not to pursue the expansion of the present facility into the current children’s library room. He cited the Board reviewed several options but they are not able to fund the costs necessary for the project within their current operating budget. He stated the EHS will remain in the community in the Heritage Room and intends to continue a cooperative relationship with the Village of Enon.
Mr. Trout asked what the financial outlay for the project would be. Mr. DeVore stated the cost would be a share of the estimated $50,000 - $75,000 renovation and monthly utilities. He reported the monthly cost estimate would be double the current $150.00/month. The income from the EHS main fund raisers, the annual Apple Butter Festival and the Valentine’s Dance, has decreased. The EHS's other income source is from donations.
Mr. Richard asked if any renovations are necessary to stay in the current location. Mr. DeVore stated there are none. The Heritage Room has its own utility meter and is self sufficient from the library. He stated the library currently pays approximately $800.00/month for utilities and a share of this cost is not possible within the Societies budget.
Mr. Trout stated the building is approximately 30 years old and built to those standards. The building has the original furnace and cooling systems. If renovations are undertaken the building will need to be brought up to current Code including a possible fire sprinkler system.
Mrs. Ladislaw asked Mr. DeVore to give a history of the Heritage Room. Mr.. DeVore complied. The EHS was formed in 1977. In 1983 the room was added on to the library at a cost of $13,000 which was paid by the EHS. The Village donated the ground for the addition and the historical cabin. The Village and EHS have had a long term working relationship. The Heritage Room is 100% volunteer operated. The society also maintains a storage area at the Enon Cemetery to store supplies and equipment.
Mrs. D’Agostino stated the EHS and the Library each lease the building from the Village for $ 1.00 per year because they paid for the renovations to the building.
Mr. Trout stated he wants the building to be used when the library moves out.
Elderly United (EU) was represented by Donna Frederick, Director and Joyce Ware. Ms. Frederick gave a presentation outlining the vision of EU for the library space in the building. Ms. Frederick gave a background on EU in the Enon Community. EU has been present in the Village for 5 years and desires to increase services to the area. The organization is based in Springfield with several satellite sites in the Clark County area. She noted Enon has a growing older population and a base in the Village will give better access to services to the citizens. EU currently offers well attended exercise classes at Knob Prairie Church and Euchre at the EMS building. They also provide health screenings.
Ms. Frederick stated EU can form a good partnership with the EHS and sees no problem with coexisting or partnering with them in the building.
Plans for expanded services include cards and games, home delivered meals, transportation services, income tax preparation assistance and health screenings. The building will be staffed 15 hrs. per week, probably 3 afternoons per week. Hours would be flexible according to need. She would like to provide full services and feels this will happen with a base in Enon.
Renovation needed includes handicap restrooms, re-carpeting, and establishment of an office space. The building will be renovated to make it accessible for seniors.
EU has the financial resources necessary for the renovations. They receive funding from a Title 3 grant, Senior Services Levy, United Way, donations and several other funding sources.
Ms. Frederick stated EU is mandated to serve all of Clark County. They are willing to share space with other Enon groups.
Ms. D’Agostino asked if their services are well utilized in other areas. Ms. Frederick answered yes and cited services provided. She expressed that they are very interested in this project.
Mr. Trout discussed the possible need for a new heating system and fire detectors.
Ms. D’Agostino asked if the exercise group would use the facility. Because of the size of the group it is planned to remain at Knob Prairie Church.
Ms. Frederick stated the library plans to vacate the building in the fall and EU will need several months to make necessary renovations.
Mr. Trout inquired about storage of Village records in the building. Ms. Frederick noted a 20X6 storage closet and the children’s area as available.
There was discussion regarding the utility costs, the cost of a new furnace and additional insulation of the building.
Mrs. Ladislaw pointed out roof shingle damage to the building. Mr. Howard stated all repairs and improvements to the building are negotiated between the tenants and the Village.
Ms. Frederick requested approval from the Committee and Council to proceed with the plan before more money is spent on the project. Ms. D’Agostino stated a decision will be made in several months. The Committee must weigh all the options and determine if this is the best fit for the Village.
Mr. Trout stated the Village Solicitor must review the negotiations.
Ms. Frederick stated EU pays a minimal amount of rent, $1.00, with a 10 – 40 year lease agreement in other buildings. EU is responsible for repairs, insurance and utilities at these other locations. She stated funding is available for the project and they are committed to the area and will find other space if necessary.
Ms. D’Agostino thanked the EHS and EU and the audience members for their interest in the Village.
Ms. D’Agostino began discussion about the upcoming Flower Sale. She reported she has been in contact with the Cub Scout leader regarding their flower sale. They are selling with the same target date of Mother’s Day but will pre-sell theirs and have about 100-125 baskets to sell. She stated that the Cubs Scouts were grateful for the Village’s interest and consideration of their sale. When the Village sale occurs, the Cub Scouts will have had about 4 weeks to pre-sell.
The committee agreed the sale will be held Fri. May 8, 10-6 and Sat. May 9, 9-4. Ms. D’Agostino asked the committee members and audience members to volunteer to help with the project.
Ms. Thompson reported on a trip to the grower South Charleston Greenhouse with Mayor Vernon. She gave a written report of the villages cost of various types of plants. The plants will be on consignment from the grower and he will deliver the plants. Last year 2 truckloads were sold or about 125-150 plants. There was discussion about how many truckloads to order, pricing, and tasks needed for the sale. Written outline was provided to committee members.
Mr. DeVore will donate the use of 2 tents from the EHS for the sale. Lee Earnest volunteered to help select plants and suggested having vegetables for sale.
The meeting was adjourned at 7:57 PM via a motion from Steve Trout and seconded by Mr. Richard.
Draft Only * MINUTES OF STREET & SIDEWALK COMMITTEE - May 5, 2009
The Village of Enon Street and Sidewalk Committee met at 6:00 pm on Thursday, May 5, 2009. Present were committee members Marjorie Travis, Steve Bowers, and Chairperson Larry Madden. Also present was Tim Howard, Enon staff.
Steve bowers drove the hour of us around the streets of Enon to check on the street maintenance program.
The committee agreed to blacktop the following streets:
- Helen Street (betweeen Broadway and Royal Lane) at a cost of $20,800.00
-Twin Lakes Drive at a cost of $10,400.00
-Broadway alley (between S. Pleasant and South Xenia St) at a cost of $6,200.00
-Royal Lane at a cost of $10,400.00
-North Pleasant at a cost of $4,600.00
This blakctopping project is approximately $7,500.00 over budget. The money may be appropriated from FEMA reimbursement ($3,000.00) and $4,500.00 from the General Fund.
Brunwick Drive and South Pleasant Street will also be blacktopped with a 2008 Mad River Township project at a cost of $24,700.00.
The meeting was adjourned at 7:15 pm.
PUBLIC SERVICE COMMITTEE MINUTES
March 4, 2009
Meeting convened at 7:04 PM at the Village Government Center
Present were Committee members: Chairman, Denise D'Agostino, Ben Richard, Steve Trout and Pam Thompson.
Guest Present: Tim Devore (Historical Society), Randy Yontz, Donna Fredricks & Joyce Ware (all from Elderly United), Marge Travis, Lea Ernest, & Kelsey Young (Enon Eagle newspaper)
Purpose of the meeting was to discuss 2009 Committee Projects.
Project List presented by Mrs. D'Agostino consisted of: 1). Meeting with Elderly United & the Historical Society to discuss use of the current Library location; 2). Community Center; 3). Community Trash pickup; 4). Review of Employee handbooks & Evaluation Forms; 5). Possible Community "Clean-Up" program; 6). Possibility of having free concerts in the park, etc.; 7). Flower Sale; 8). Eyeglass Exchange. All topics were discussed with the following being the top topics for the year.
1). Meeting opened with discussion from Mr. Devore regarding use of the current Library Building and what needs to be done to make it "livable." Major items include: installation of 2 bathrooms, wall addition, doors replaced, windows added and a new furnace. Elderly United was in agreement. Mr. Yontz stated that Elderly United would have a small operation, 3-4 days/week with 95% of their use completed prior to the evening hours. There were numerous discussion regarding the two groups coming together with cost breakdowns, how much money would be donated, prevailing wage, since this is a government building, etc. Mr. Howard reminded both groups that they need to have the Village involved in discussions with the county. Also, the group was reminded that it is the Village that will establish rules, rent, etc. There are currently no other known groups interested in the building. Mrs. D'Agostino asked both the Historical Society and Elderly United to the April meeting and present their "vision" regarding their use for the building, etc. Then in May return with cost breakdowns and more details to present to the committee. At that time the committee will review their proposal and make recommendations, etc. Mr. Richard stated that we probably don't want to just serve the Village of Enon with the use of the building but include other areas around the Village regarding its use.
Mrs. D'Agostino informed everyone that the Village Stimulus package included $750,000 for a Community Center.
2). All committee members were in agreement to re-evaluate the Employee handbooks and Evaluation Forms.
3). There was discussion regarding various areas in Enon that may be utilized for free concerts & community events. Committee will start thinking and looking into various locations.
4). Discussion was had regarding the possibility of holding the Flower sale for Mother Day again this year. It was pointed out that it was a success last year and that it did bring in a lot of funds for the Village. Those funds went towards the purchase of the new Christmas decorations that everyone saw in the Village this past year. It was brought up that we need to check with our insurance company, Auditor's office & Solicitor this year prior to the event to assure we are abiding by all the rules. Mr. Howard will check on all items for us and let us know ASAP. The committee all agreed to the Flower sale as long as Mr. Howard gets the proper approval from the required parties. Mr. Devore stated that the Historical Society would provided the tents.
5). Next topic was to review having 1 trash service for the Village. Mr. Trout said that this issue was reviewed approximately 3 years ago. Mr. Howard stated that he had several calls regarding the loss of the "yellow bags" from a current company. Mrs. Ernest voiced that she was not sure about only having 1 company and that there would be citizens not in favor of this. Mrs. D'Agostino suggested that the committee re-review this topic since it had been 3 years ago. Mr. Trout suggested that the Village could send a letter to several companies stating our interest in contracting with one company and see who would like to place bids for the job.
Mr. Trout thought that maybe we should look into programs from the past such as the Child Safety Seat program and the Bicycle Helmet give-a-way. Mrs. D'Agostino will check with the Public Safety Committee to see if this committee feels these items should be handled by them. If not, Public Service will review.
Mr. Richard brought up discussion regarding the bike path, signs, etc. Mrs. D'Agostino stated that this should go before the Street and Sidewalk Committee or Public Safety Committee.
Ms. Thompson suggested the committee look at the Village Ordinances to see if any need to be updated. Mr. Trout stated that this is handled by the Planning Committee and a lot of that was just done.
Other items on list were lightly discussed and tabled until above items completed.
Mr. Trout moved to adjourn at 8:12 with a second from Ms. Thompson.
DRAFT ONLY *MINUTES OF PARKS AND BEAUTIFICATION COMMITTEE
March 2, 2009
The Village of Enon Parks and Beautification Committee met at 7:00 PM on Monday, March 2, 2009 at the Government Center. Present were Steve Bowers, Larry Madden, Ruth Peters-citizen member and Marjorie Travis – Chairperson. Also present were Lee Earnest, Mayor Vernon, Enon Eagles reporter Kelsey Young, and Paul Grandinette.
Village employee Paul Grandinette gave a presentation on the proposed new playground equipment for Galloway Park: a sand digger, spring animal and merry-go-round. Village employees and Boy Scouts will do the installation. Cost would be $1000.00 from recreation budget, $1200.00 from Mad River Twp. Maintenance agreement and $500.00 from Administrators Fund. Installation will plan for future equipment placement. Steve Trout made motion to approve, Larry Madden second. All voted yes.
We are investigating placing flower baskets from the light poles in Settlers Park. Size, cost, flower selection and brackets for the poles will be determined in a consultation with Mr. Robinson from Meadowview Gardens and Steve Hawkins-NTPRD Horticulturalist, who has offered the use of the NTPRD Greenhouse for growing the flowers until appropriate to place outside. We will also invite local Master Gardeners to participate in this project with advice, etc.
There was discussion about the county – wide Beautification and Clean-Up project around Earth Day during March, April and May. The schools have been contacted and given information. Enon Elementary and Indian Valley are participating with their own projects in co-operation with the village. (The village is the distribution point for materials used for clean-up in the area. Kristy Thome co-ordinates supplies and is the contact person.)
Future projects could include plantings beside our corporation signs (possible volunteer ad option?)
Steve Trout moved to adjourn, second by Ruth Peters
Meeting adjourned at 7:50PM.
Minutes of the Village of Enon
Public Safety Committee Meeting
November 20, 2008 @ 6:30pm
The Public Safety Committee of the Village of Enon met at the Enon Government Center on November 20, 2008, at 6:30pm. Present for the meeting were: Committee Chairman, Mr. Bowers; members Ms. D’Agostino and Mr. Madden. Also present were Chief Callahan, Mayor Vernon, Councilwoman Ms. Travis, and Village resident Ms. Lea Earnest.
Meeting Agenda:
1. Police Department Budget 2. Safety Issues/Traffic Flow & Parking Problems 3. Police Department Equipment Issues 4. Police Department Training
Chief Callahan asked a question concerning the Police Department budget. He asked if the $16,995.00 listed as Capital Outlay was to pay for a new police cruiser in 2009. Mr. Bowers will check with Mr. Trout to get clarification.
Safety Issues, Traffic Flow Problems, and Parking issues: The Committee and Chief Callahan discussed the parking situation on Fay Dr. When cars park on both sides of the street it is very difficult for traffic to move between the parked cars. Chief Callahan stated that it is impossible for emergency vehicles to maneuver when cars are parked on both sides of the street which creates a life-safety problem. The Committee will recommend to Council that an ordinance be approved to prohibit parking on the North side of Fay Dr.
Chief Callahan has observed that the traffic flow from Xenia Dr. onto Broadway to Enon Elementary School creates a safety problem. He suggests that the traffic flow be reversed on Broadway to alleviate the safety problem. The chief has observed this situation each morning on school days and has talked to the school principle and superintendent regarding the matter. They agree with Chief Callahan’s suggestion to reverse the flow of traffic on Broadway. The Committee concurs with Chief Callahan’s suggestion and recommends implementation of the plan.
Police Department Equipment Issues: The two computers acquired last summer for the police cruisers have still not been installed. Chief Callahan has asked an IT technician what the Department needs to do to get the computers installed. He was told that the Department needs to purchase a dedicated router and a dedicated air card for each computer. The cost of the router is approximately $600.00 and the cost of the air card is approximately $50.00/month. Mounts will be installed in each of the cruisers so that the computers can be moved from cruiser-to-cruiser. When not in use the computers must be removed from the cruisers and secured inside the Police Department.
Chief Callahan discussed his desire to put cameras in three of the four police cruisers. The Chief discussed the pros-and-cons of the various types of camera systems available. He stated that a good system, that produces evidence quality data, would probably cost about $3500.00 (approximately $10,500.00 for installation in three cruisers). The system could interface with the cruiser’s computer and would be capable of downloading data to disk, portable hard drive, or other storage device.
The Chief stated that the Department has only two portable radios that work. He indicated that the two radios do not work at full capability/capacity. The radios were purchased used by Chief Wilmer and could be 20 years old. The radios need replaced and new radios could cost as much as $1000.00 each. Portable radios are critical for police officers’ safety and efficient department operations.
The Committee recommends that the Council address the Police Department equipment issues in priority order of: Portable radios, installation of computers in cruisers, and cruiser cameras. The Committee considers the portable radios a must fund, and immediate purchase priority. Mr. Bowers requested that Chief Callahan provide the Committee a complete cost breakdown for: Probable radios (radios, batteries, mics, chargers, and any other components), cruiser computers (parts and installation), and cruiser camera systems (parts and installation).
Training: Taser training is scheduled for Sunday, November 23, 2008.
There was no further business; a motion to adjourn was made by Ms. D’Agostino, seconded by Mr. Madden at 7:40pm.
FINANCE COMMITTEE MEETING
November 18, 2008
Convened at the Village Government Center at 7:00PM.
Committee members present: S. Trout, L. Madden, Clk-Treas. D. Maurer. Mr. Bowers was absent.
Guests present: Mayor Vernon, Administrator Howard, Chief Callahan, Council members M. Travis and D. D’Agostino. Residents M. Ladislaw, P. Thompson.
Subject of discussion: YTD update of the 2008 budget and reviewing proposed budget submitted by Mayor Vernon.
Mr. Trout presented his analysis of the YTD expenditures and incomes received. Expenses appeared to be well in line. Income, in particular in the General Fund and the Police Levy Fund, were not meeting budget as it appeared that anticipated real estate tax income was not going to meet the original budget expectations. This fact would need to be considered in preparing the 2009 budget.
Mayor Vernon then presented his anticipated appropriations and income for the 2009 fiscal year. With minor adjustments needed, it appeared that all funds would be in good shape starting the year 2009 and also ending the year 2009. The presentation was well prepared as the Mayor had worked with the two department managers and Clerk-Treasurer for their input.
Final budget figures would be presented to the Council before the end of the year and the Appropriation schedule will be presented to the Council at the 2009 Organizational meeting for their approval.
With no further business to come before the Committee, the meeting was adjourned at 8:25PM.
LEGISLATIVE COMMITTEE MEETING
November 12, 2008
Convened at the Village Government center at 7:00PM.
Committee members present: S. Trout, D. D’Agostino. Mr. Bowers was absent.
Guests present: Council member M. Travis, residents P. Thompson & M. Ladislaw.
Subject of discussion: Revisiting the “Rules of Council” introduced originally by Mr. Trout to the Village Council earlier in the year and subsequently “tabled” by a majority of the Council.
The discussion of the subject was reopened by a majority of the present Council on a suggestion by Mrs. D’Agostino.
The two members of the Committee present reviewed pages one through seven with possible clarifications on some items. Discussions on a few items were “tabled” until the full committee is present.
The Committee members decided to adjourn at 8:25PM and continue the review at a later date with all Committee members present.
Public Service Committee - September 3, 2008
Minutes of the Public Service Committee meeting on September 3, 2008 held at 7:00 p.m. in the Government Center. Committee members present were: Chair, Marjorie Travis and members, Ben Richards, Denise D’Agostino, Pam Thompson. Guest present: Tim Howard, Mayor Cliff Vernon
Mrs. Travis began the meeting at 7:03
Mrs. Travis provided an update regarding the current library building. She has been in touch with Elderly United and the Historical Society regarding the future use of the library building. The Historical Society and Elderly United are working together to decide on the future use and will bring a proposal to the Village in the near future. Brief history of the library was given to Mrs. Thompson
Mr. Richard discussed putting a group together that would start looking into a proposed bike path. He stated that until we start something on the bike path we can't ask for any grants. If we could at least get a group together that would also include some township members we could look into the logistics of beginning the path, safety issues, etc. Would like to start this fall. Mrs. D'Agostino reminded Mr. Richard that this issue was to be brought before the Street and Sidewalk Committee and suggested that he, along with Steve Voytko and Kathy Estep from the Township all attend the next Street and Sidewalk Committee meeting for further discussion and direction. Mrs. Travis also said it should be coordinated with the County Bike Trail and that it comes down to safety and obtaining insurance. Mrs. Travis will set up the next Street and Sidewalk meeting at the next council meeting and will contract Kathy Estep.
Mrs. Travis reviewed the duties of the Public Service Committee. The committee all agreed that Meals on Wheels, Student of the Month Awards, Enon Relief (Food Pantry), and identifying school issues are not a part of this committees duties. There was a small discussion regarding a activity center for teenagers.
With no further business to discuss Mrs. D'Agostino moved to adjourn the meeting at 8:00, with a second from Mr. Richards.
LEGISLATIVE COMMITTEE MEETING
(A SPECIAL COMMITTEE)
May 6, 2008
Meeting convened at 7:03PM at the Village Government Center. Present: Committee members, Chrm. S. Trout, D. D'Agostino, and J. Gisondi. Guests present: Council member M. Travis, residents, P. Smithers. M. Ladislaw, C. Siddle, P. Thompson and Mayor Vernon.
Minutes from the last Legislative Committee had been provided prior to the meeting and therefore were not reread. Mrs. D’Agostino made the motion to approve the minutes, with a second from Mr. Gisondi.
Purpose of the committee meeting was to start reviewing “Rules of Council.” Mr. Trout started the review. Mrs. D’Agostino asked to speak prior to starting the full review. Mrs. D’Agostnio stated that after reading through the “Rules of Council” several times, reviewing all the ORC, RRO, etc. and speaking to other council members from different cities regarding their “Rules of Council” she was leery of supporting this document, at this time. She stated that council should be abiding by ORC, Sunshine Laws and RRO. If council does this, “Rules of Council” should not be necessary. After all, council has not needed such a document in the past. Mrs. D’Agostino’s main concern was in regards to pg.8 (per initial meeting only reviewed up through pg. 9). On pg. 8, Rule 15 discusses Discipline of Council Members. Mrs. D’Agostino understands this is already part of the ORC but it was the addition of Rule 17-Precedence: the order of the rules council would follow, that disturbs her. However, Mrs. D’Agostino did state she agreed with Mr. Trout regarding the necessity of a Handbook for new council members and suggested providing a book that just states the most frequently used ORC, Sunshine Laws and RRO and maybe calling it a “Handbook for Newly Elected Officials.” After Mrs. D’Agostino provided her viewpoint, Mr. Trout stated that the “Rules of Council” were not meant to be punitive. It would just help in the fact that we would not make the rules up as we went along. Mr. Gisondi then stated that he too did not feel that “Rules of Council” were necessary. Mr. Gisondi also stated that he had spoken to council member Ben Richards and he knew that Mr. Richard was not in support of this document. A suggestion was made to take it back to council and have council maybe review as Council of the Whole. Mr. Trout felt that since Mr. Gisondi already had “three votes in his pocket” that there was no point. Mrs. D’Agostino stated that she was not in anyone’s pocket. She showed Mr. Trout the work she had done and made it very clear this was only her feeling. Mr. Trout suggested that Mrs. D’Agostino maybe not be on the committee, if it moved forward, since she did not want the “Rules of Council.” Mrs. D’Agostino stated that if the rest of council decided that “Rules of Council” was what the felt they wanted then she would be on board and work with the Legislative Committee to move forward.
Mr. Trout stated that since two of the three-committee members were not in agreement to this document that the Legislative Committee regarding the “Rules of Council” be dissolved and that the matter would be put before the Council as a whole for a vote to see if the process should continue, and if so, in what manner or form.
With no further business to discuss, Mr. Gisondi moved to adjourn at 7:17 PM.
Minutes of the
Parks and Beautification Committee
September 29, 2008
The Parks and Beautification Committee meeting was held at the Enon Government Center on September 29, 2008. The Committee Chairwoman, Mrs. Travis, called the meeting to order at 7:30pm. Attendees were: Chairwoman, Mrs. Travis; members, Mr. Richard and Mr. Bowers. Others in attendance were Councilwoman Denise D’Agostino, Village Administrator Tim Howard, and Bryan Spink (Boy Scout).
Mr. Howard requested that Bryan Spink be given the floor to present his proposal for Enon Park. Bryan gave the Committee a presentation for work he proposes to do in Enon Park for an Eagle Scout project. The project will include replacement of benches and the fire ring. He submitted a rough drawing and a list of materials with approximate cost (both are attached to the minutes). He stated the cost will be approximately $800.00. Mr. Howard has already encumbered the money for the project. Bryan said that he is looking at the possibility of moving the fire ring more to the front of the park to provide easier access and possibly increase usage by other groups (other than the Boy Scouts). Mrs. Travis stated that she would like to see the fire ring used more by families and church groups.
Mr. Howard stated that another Boy Scout has proposed an Eagle Scout project for Galloway Park. This proposal is for the installation of another piece of equipment at the park. Mr. Howard stated that the park gets a high volume of use and another piece of equipment is probably justified.
Mr. Richard voiced a need for a foot bridge across Mud Run to connect Galloway Park with Houck Meadows.
Mrs. Travis discussed what should be done for holiday beautification/decorations. She stated that there is $5,481.10 in the budget, and asked if the funds are for Christmas lights. Mr. Howard said she was correct; the money is for the Christmas light fund. Mr. Howard also stated that Jason Rose is working with Ohio Edison to get an agreement to put lighted decorations on light poles.
Mrs. D’Agostino asked if the Village still has a program to give awards for home beautification. Mrs. Travis explained that the program never really belonged to the Village, and was originally sponsored by the Enon Messenger. When the newspaper dropped the program it was sponsored by Howard’s IGA for a couple of years. She discussed how the program was administered, and stated that the Village made a decision to not take over the program when Howard’s dropped it.
There was not further business and Mrs. Travis adjourned the meeting at 7:55pm.
MARJORIE A. TRAVIS, Chairwoman
Parks & Beautification Committee
Minutes of the
Streets and Sidewalks Committee Meeting
September 29, 2008
The Streets and Sidewalks Committee meeting was held at the Enon Government Center on September 29, 2008. The Committee Chairwoman, Mrs. Travis called the meeting to order at 7:00pm. Attendees were: Chairwoman, Mrs. Travis; members, Mr. Trout and Mr. Bowers. Other’s in attendance were Councilman Ben Richard, Councilwoman Denise D’Agostino, Village Administrator Tim Howard, Police Chief Troy Callhan, Mr. Steve Voytko, and Mr. Dwight Richard.
Mr. Howard gave a report on the recent Village street paving project. The project cost the Village approximately $65,000.00. Due to the increased cost of asphalt, two streets, Twin Lakes Dr. and North Pleasant St., had to be deleted from the original list of streets to be paved. These two streets, along with South Pleasant St. and Helen St. will be top priorities on next year’s paving project.
Mr. Howard also discussed winter street maintenance, specifically the drastic increase in the price of road salt. He stated that he would not ask for additional funds for salt this year and is working on a plan to maximize use of the Village’s salt supply. At the last regular Village Council meeting, on September 23, 2008, Mr. Howard explained how he planned to pay for road salt for use this winter (see Council minutes for 23 September 2008). Mr. Howard also explained that the Village can store approximately 100 tons (four 25-ton loads) of salt at one time. We have two loads, or 50 tons, that will be delivered in the near future; these deliveries will be at last year’s lower price.
Mr. Trout asked Mr. Howard if all of the curbs and ADA approaches were OK. Mr. Howard replied that all are in good repair.
Councilman Ben Richard and Mr. Steve Voytko discussed the need for designated routes for alternative transportation (walking/bicycle routes) through the Village. Mr. Voytko gave a presentation, using maps, to show possible routes from Holiday Valley through Enon. He stated that money for this project might be available through the Safe Routes program. A question was asked about how the routes will be marked, and Mr. Voytko replied that they are usually designated by painted lines, and sometimes signs are used. Mr. Howard stated that signage is preferred through the Village. All agreed that the biggest problem is establishing a route from Holiday Valley to Enon (there was no Township, or County, representation at the meeting). All also agreed that there will be very few problems to establish a route through Enon, because Enon’s streets lend themselves to the establishment of routes for alternative transportation. Councilman Richard stated that he believes a committee, comprised of Village, Township, and County members, needs to be created to discuss and manage this matter. Mr. Voytko will contact Township and County officials to try to get them to commit to the project.
Chief Callahan asked about the possibility of putting in a crosswalk from Enon Elementary School to the south side of Enon-Xenia Dr (vicinity of the Rite Aid parking lot). He stated that many parents park in the Rite Aid parking lot at the end of the school day to wait for their children. He stated that a crosswalk is needed to minimize the possibility of a pedestrian/car accident.
There was no further business and Mrs. Travis adjourned the meeting at 7:29pm.
MARJORIE A. TRAVIS, Chairwoman
Streets & Sidewalks Committee
FINANCE COMMITTEE MEETING
September 25, 2008
Meeting convened at 7:00PM at the Village Government Hall
Present were: Committee members, S. Trout, and S. Bowers. Clerk-Treasurer D. Maurer also in attendance.
Guests present: Mr. T. Howard, Mrs. M. Travis, C. Vernon, Mr. Devore, Mr. & Mrs. Wooten, Mrs. Thompson.
Purpose of the meeting: Review the Village Budget YTD and determine if any area needs to be addressed by the Council as a whole.
Appropriations and expenses were reviewed by line item and determined to be in line at this time of the year. Some transfers would be needed within funds to accommodate specific expenses within those funds, i.e., the General Fund, the Street & Sidewalk Fund, and possibly within the Police Levy Fund.
The General Fund was at 63% expended YTD. An Estate Tax settlement was received in the amount of $31,000.
Regarding the Street Fund, the final expense for the street paving will be in the $65000-$68000 range with part coming from the General Fund.
The additional cost for road salt will be expensed during fiscal year 2008 and 2009.
The Police Levy Fund expenses are as expected.
Income levels are on target within guidelines for all Funds except for the Police Levy Fund, which is awaiting any final distributions, but will approximately be $26,000 short in budgeted income. But since expenses were and are less than budgeted, the ending balance should be close to the budgeted amount.
Each line item within the Funds were reviewed. StarOhio interest rate in August was 2.33%, balance was $225,086.
The Water Fund is on budget both in expenses and income.
The Village is still waiting on a final budget income statement from the County Auditors office.
The outstanding checks were reviewed. Some employees and officials are still not on direct deposit.
Meeting was adjourned on a motion by Mr. Bowers at 7:52PM.
Stephen Trout, Chairman Finance Committee
Approved as read 10/14/08, unanimous vote by Committee members.
WATER COMMITTEE MEETING MINUTES
August 5, 2008
Meeting convened at 7:30 PM at the Village Government Center.
Present were: Committee members, Chairman Ben Richard, Jim Gisondi, Denise D'Agostino, Marion Ladislaw.
Purpose of the meeting was to take a "field trip" to view Potential Flooding of Houck Meadows.
The group observed the erosion to Clear Creek caused by the development of Houck Meadows. The group then observed the results of flooding in Houck Meadows. Visited Mrs. D'Agostino home and viewed pictures of recent and past flooding in her and the neighbors back yards. Then drove through the neighborhood and Mrs. D'Agostino showed the group where additional flooding takes place within Houck Meadows.
The group then looked at the potential flooding of Mud Run; caused by bridge construction and the leveling of Galloway Park with fill from West Enon Estates.
Meeting was adjourned at 8:45
WATER COMMITTEE MEETING MINUTES
June 25, 2008
Meeting convened at 6:00 PM at the Enon Water Treatment Plant.
Present were: Committee members, Chairman Ben Richard, Jim Gisondi, Denise D'Agostino, Marion Ladislaw.
Guest Present: Jason Rose, Chris Price
Purpose of the meeting was for Mr. Rose to provide a tour to Committee members and explain the water treatment process.
The group studied the treatment of Enons water with Chlorine and Fluoride. In addition, we studied the water softening process, using Zeolites and Mr. Rose showed us his process used for the collection of water when testing is required.
Meeting was adjourned at 7:30
WATER COMMITTEE MINUTES
May 27, 2008
Meeting convened at 6:00PM at the Water Department Building.
Present were Committee members: Chairman, Ben Richard, Jim Gisondi, Denise D'Agostino, Marian Ladislaw.
Guest Present: Jason Rose, Chris Price
Purpose of the meeting was to visit the Enon well fields.
Everyone present was provided a history of the well fields from Mr. Rose as well as a handout showing the Well Profile and Construction Form. These well fields were developed in the Mad River Outwash. Mr. Rose provided information regarding the depth of the wells along with the layers of soil and when the possibility for contamination may arise regarding pumping vs. depth.
The well fields consists of four production wells and 24 observation wells The purpose of observation wells are to check for contamination of the Well fields.
FINANCE COMMITTEE MEETING
May 19, 2008
Convened at 7:00PM at the Village Government Center.
Committee members present: J. Gisondi, S. Bowers. D. Maurer and Chrmn S. Trout.
Guest present: D. Wooten, C. Vernon, D. D’Agostino, M. Travis, T. Howard, and M. Ladislaw.
First subject for discussion: The expiring General Fund Operating Levy and the initial Police Levy, both of which expire at the end of the year. Committee to consider when to put the levies on the ballot, and whether to make them replacement or renewal levies. To be a subject for future discussion by the Committee and the Council as a whole.
Second subject: The water rate increase proposed by Mr. Gisondi and Mayor Vernon. The Committee reviewed a usage chart prepared by Mr. Howard. Mr. Gisondi presented his proposed “3 Year Water Rate Adoption Program” (W.R.A.P.). After much discussion among Committee members and comments from the guests, Mr. Bowers asked that the water rate issue be tabled until after the County Water Agreement had been approved, the Village budget was prepared for 2009 and the question of the expiring levies were decided. Mr. Trout agreed, so the subject was set aside for a future meeting.
With no further business to discuss, Mr. Trout adjourned the meeting at 8:20PM.
Stephen W. Trout, Committee Chairman
Finance Committee Meeting
May 7, 2008
Convened at 7:00PM at the Village Government Center.
Committee members present: S. Trout, Chair; J, Gisondi, S. Bowers and Ms. D. Maurer, Clerk-Treasurer.
Guests present were: residents C. Price and P. Thompson; Council person M. Travis and Enon Police officer B. Reddish. Mayor Vernon.
Item one: Reviewed Police Dept. budget year to date. With the increased number of miles for the Dept. vehicles combined with the increase in cost of gas, the resulting increase in expenses will require close monitoring for the remainder of the year.
Item two: Reviewed the Village budget in general with the Clerk-Treasurer. All other expenses and income appear to be in line. Ms. Maurer did state that the cost for unemployment payments for the ex-Police Chief were not as high as expected.
Item three: Reviewed once again the proposed water rate increases. Discussed various amounts and methods to implement the increases if so approved, i.e., lower gallons per month threshold, higher overage costs, or a straight line increase with a built in escalator of a fixed or variable percentage each year. As Mr. Howard was not in attendance, it was decided that his input would be very important to the matter, plus he was to research usage use for the Village to consider at the next meeting. The matter was tabled for the next meeting of the Committee.
Lastly, Ms. Maurer pointed out to the Committee the fact that the original Police Levy and the General Fund Operating Levy both expire at the end of the year and the Council should decide soon if they wish to put either one or both on the November ballot this year. Matter to be discussed by the Council as a whole.
With no further business to be considered, Mr. Trout adjourned the meeting at 8:10PM.
Stephen W. Trout, Chairperson
LEGISLATIVE COMMITTEE MEETING
(A SPECIAL COMMITTEE)
April 29, 2008
Meeting convened at 7:00PM at the Village Government Center
Present: Committee members, Chrm. S. Trout, D. D'Agostino, and J. Gisondi
Guests present: Council member M. Travis, residents, P. Smithers. Mr. and Mrs. Wooten, M. Ladislaw, C. Siddle and Mayor Vernon.
Purpose of the Committee and the meeting: As assigned by the Mayor for the specific purpose of discussing the proposed “Rules of Council” as presented, and first whether the Committee feels that it should proceed with the project and, if so, whether any suggested changes should be made prior to introducing it the Council as a whole.
After discussion, the Committee decided to move forward with the project.
Mr. Trout gave a brief explanation of the origin of the proposed “Rules of Council” (ROC) and the work that had taken place in creating the document.
After discussion, Committee members were asked to review pages 1 through 9 and be prepared to bring any suggested changes to the next scheduled meeting for consideration. Because of their expertise in related areas, Mrs. Smithers and Mr. Siddle were also asked to email the chair with any suggestions prior to the next meeting. Mrs. Smithers because of her past experience as Clerk of the Commission and Mr. Siddle because of his knowledge of Roberts Rules of Order.
Also for discussion was the Council “evaluations” that had been presented at the previous Council meeting. The Committee decided to treat this subject as a separate issue, but to indeed proceed with it, after it is approved by Council at a Regular Meeting. Subject was tabled by this Committee until approved by the Council as a whole.
As Chrmn. Trout requested that this Committee should proceed quickly with this project, the next Committee meeting was set for May 6, 2008 at 7:00PM at the Village Hall.
With no further business to discuss, Mrs. D’Agostino moved to adjourn at 7:45PM.
Minutes Provided by: Stephen Trout, Chairperson
WATER COMMITTEE
March 25, 2008
Meeting convened at 6:30 PM at the Village Government Center.
Present were: Committee members, Chariman Ben Richard, Jim Gisondi, Denise D'Agostino, Marion Ladislaw.
Purpose of the meeting was to discuss FEMA Flood Plain Maps
Discussed the Hydrologic Cycle regarding rainfall, runoff, infiltration and evaporation.
If rainfall is faster than runoff and or infiltration, flooding occurs.
The maps showing flooding are just estimates
Any construction will increase flooding, such as roads, houses, parking lots, etc. Therefore, any development will increase the risk of flooding.
Meeting was adjourned at 7:15
FINANCE COMMITTEE MEETING
March 18, 2008
Convened at 7:00PM in the Enon Village Government Center after determining a quorum of Committees members were present.
Present were: S. Trout, J. Gisondi, C-T D. Maurer and S. Bowers, Committee members.
Also present were guests: Administrator Howard, Mayor Vernon, and residents, Lee Siler, Mrs. Ladislaw and Mrs. Thompson.
Subject for discussion: Water rate increase to establish a contingency fund for the Water Dept. in the event of a future major expense within the Dept.
Mr. Gisondi presented a prepared spreadsheet, showing various rate increases and the impact to the department income and the annual amounts that could be set aside in the contingency/emergency fund. Discussion also centered around the impact on the increase to the living expenses of various income levels within the Village, specifically, residents on fixed incomes. A proposal was also presented about a possible discount for elderly/retired fixed income individuals as is the practice in some other communities
It was determined that the subject would require further discussion and when a recommendation would be made by the Committee, that a Public Hearing would be in order to explain the rationale for any decision to the residents.
Further research required as follows: senior citizen population within the Village; a Water Dept. expense projection including the cost of replacing or upgrading the Village water treatment plant; and the amount and frequency of any potential increase if approved.
This subject will again be discussed at the next Committee meeting along with a review of the budget for the first quarter of 2008.
With no further business to be discussed, Mr. Trout adjourned the meeting at 8:02PM.
Stephen Trout, Committee Chairperson
Finance Committee Meeting
February 19, 2008
Meeting convened at 7:00PM in the Village Government Center.
Present were Committee members: S. Trout, J. Gisondi, S. Bowers, and Clerk-Treasurer D. Maurer.
Also present: Village Administrator T. Howard, Council member M. Travis and guest Clark Siddle.
First order of business: reviewed outstanding checks over 30 days old with Mrs. Maurer. Only one for $566 payable to the Clark County Sheriffs office that was not actually sent out until January.
Mrs. Maurer advised of the potential expense of $12,000 to $16,000 in unemployment compensation to the terminated Police Chief; an obviously unplanned expense that could adversely affect the budget, plus the unknown expense of a mediator/sensitivity trainer, which has yet to be determined.
She also advised of the request by the Mayor of a computer and software has been changed and that the cost will now exceed the original approved $600. The total new increased cost will be brought before the Council for approval at a later date.
Second order of business was to update all present with the actual end-of-the-year fund balances on the budget spreadsheets. All balances were higher than projected originally, a result of the control of expenses by the two department managers.
Mr. Gisondi requested that the Committee review the suggested topics by the Mayor. It was explained to Mr. Gisondi and the others present that the suggested duties were actually the duties of the Clerk-Treasurer. These duties were already in place and reviewed on a regular basis either by the Committee or the Council as a whole. The only item in question- access by the Mayor to the Clerk-Treasurers computer. Mrs. Maurer has determined that she can set it up to allow the Mayor access to the reports section only of the accounting software. Mr. Gisondi, again speaking for the Mayor, requested that the Committee begin using the financial spreadsheet provided by the Mayor for the Committee’s “work” document. It was decided that the present spreadsheet used as the Committees “work” document has been used for several years and followed the C-T’s status report closely and was more familiar to the majority of the people using it and had served it’s purpose well, especially in the area of comparing previous years to the present. The format proposed by the Mayor is a very good document to enable him to move budget figures to the annual appropriations schedule and budget at the end of the year, and any figures could be easily transferred from one document to the other. This same format was used by the previous Mayor with no problem assimilating the information from the Committees “work” document.
Mr. Gisondi requested the Committee discuss a potential water rate increase. The subject was tabled until the next meeting. Mr. Trout also advised that at one of the meetings, the Committee will review last year’s financial audit once it has been made public. He also advised that the Committee will review at the end of each quarter the budget and year-to-date income and expenses.
As has been the practice for several years the Finance Committee will meet, as needed, with the approval of the Committee members and Clerk-Treasurer on the third Tuesday of each month. The next meeting scheduled for Tuesday, March 18 at 7:00PM.
With no further business to discuss, Mr. Bowers moved to adjourn at 7:55PM, seconded by Mr. Gisondi.
First revision
Approved 2/26/08 on a motion by Mr. Bowers, second by Mr. Trout, unanimous approval of Committee members.
PUBLIC SERVICE COMMITTEE - FEBRUARY 5, 2008
Minutes of the Public Service Committee meeting on February 5, 2008 held at 7:00 p.m. in the Government Center, conference room. Committee members present were: Chair, Marjorie Travis and members, Ben Richards, Denise D’Agostino, Pam Thompson.
Mrs. Travis began the meeting at 7:00 by reviewing items that this committee has accomplished in the past six years: Authored and upgraded Policy and Benefits Personnel Handbook that was later approved by council; recommended candidate for Planning Committee to council; reviewed zoning rules, zoning fee increases and a zoning seminar for council; researched and wrote the fencing ordinance for pools for approval by council; considered the need for a water increase and presented to council for approval; prepared rules for council meetings; considered zoning for “Business District” and invited County officials for discussion and prepared proposed building codes, which were approved.
Next item of discussion was regarding the new Library location. Per Mrs. Travis she had a discussion with John McConagha, with Clark County Library, he is hoping that this spring they will “break ground”. They have 14 requests from architects. The approx. cost will be $900,000 and it will be the largest branch Clark County has. Mrs. Travis stated that until there is action with the Library Building Committee there is nothing to consider at this time regarding use of the old library building.
Next on the list were the miscellaneous purchases for the village. Council just approved the purchase of a new Truck. This is only item for this topic at this time.
Regarding Meals on Wheels, Elderly United provides this service. Citizens can sign up through this organization for this service.
Discussion continued with the topic of the Food Bank. Mrs. D’Agostino, along with several others in the room, relayed that not everyone in the community is aware that Enon has a food bank (Enon Relief) and that the committee could help get the word out through the newspaper and other various means-maybe even use the water bills to add messages since these go to all citizens. Mrs. Travis stated that the community is aware and that the Post Office, Boy Scouts and local churches all participate in collecting food items for the food bank. Mrs. Travis stated that she would prefer we have contact with Mr. Bennett of the Enon Relief before we infringe on their “territory.” The committee agreed but felt we should still ask if we could assist in any manner. Citizen, Marian Ladislaw, suggested the Mr. Bennett or another member of Enon Relief attend a council meeting to discuss the food bank and their functions.
Committee member, Pam Thompson, inquired about the possibilities of having a program that would identify any elderly citizen who is living alone and on oxygen. Mr. Trout stated that when someone is on oxygen they notify the utility dept and the Fire Dept.
Mr. Gisondi stated that he felt this committee needed to start working on the use of the old Library now and not wait until the end of the year, or whenever the Library moves to the new location. Also, that the Historical Society and Elderly United need to decide who will maintain the building, handle remodeling, etc. Mr. Trout stated that a good start would be for the committee to ask for a new timetable from the parties involved. Mrs. Travis will follow up with a call to Tim Devore, Historical Society President. Tim Howard stated we could get the map that was provided to show the old library layout and dimensions and see if it is still ok with the Historical Society and Elderly United and work on getting agreements signed by both parties.
Mr. Richard made a motion to end the meeting at 8:05, seconded by Mrs. D’Agostino
Minutes provided by Denise D’Agostino
Public Service Committee member/Council Member
POLICE SELECTION COMMITTEE - FEBRUARY 6, 2008
Minutes of the Police Chief Selection Committee meeting on February 6, 2008 held at 7:00 p.m. in the Government Center. Committee members present were: Chair, Jim Gisondi and members, Steve Bowers, Denise D’Agostino, Harvey Snyder, Dave Czyzak.
Mr. Gisondi started the meeting by stating that he had checked into the rules regarding if this meeting needed to be a public meeting. Per the Sunshine Laws it does not. However, he decided to have the first meeting public so that if there was any input regarding the plan to be reviewed it could be received. He noted that the rest of the meetings for this committee would be private, as they will deal with personnel issues. He then reviewed The Police Chief Selection Committee Plan. (See attached).
Mr. Gisondi elaborated on the section of the plan dealing with the Police levy information and stated that this would deal with two issues: rational behind the levy and what we expect the Chief to use the money for. Mr. Bowers suggested that the Post-interview discussion be done right after each interview while all the info is fresh in the committee member’s minds, vs. going back and trying to remember each interview at the end. As for the “Interviews” section Mr. Gisondi stated that one of the activities that could be used is the one previously used called the “In Basket” activity. Mrs. D’Agostino questioned the Plan where it states the Mayor Selects & Hires the new Chief. She thought that the candidate selected should technically be brought before council, prior to final hiring, and that the plan should have this step added. Everyone agreed. Lastly, the committee decided that the last portion of the plan, dealing with Developing a 6 Month Probationary Period Evaluation Process be done at the same time as the job descriptions.
Steve Bowers stated that the committee should identify what portions of the plan need to go before council.
Mr. Gisondi discussed the advertisement for the position. He spoke with Craig King, who handles the Ohio Police Chief Website. It would cost approx. $325.00 to advertise on this site. Newspaper will cost between $300-400. Will probably advertise in the Cox papers (Dayton/Springfield), Columbus Dispatch, Cincinnati. The committee agreed that the ad should run for 45 days.
Mr. Gisondi than read and reviewed the Position Announcement for Chief of Police. There was a lot of discussion regarding the requirement for supervisory experience. Mr. Trout suggested that the announcement be changed to read; experience required vs. experience preferred. He also suggested that we add info regarding the budget for the Police Dept. The committee agreed to the change regarding the supervisory experience. There was also discussion regarding adding a minimum number of years to the supervisory experience. The final decision was to change this whole bullet to read: Minimum of five years as a peace officer, with a minimum of 1 year supervisory experience required.
Mrs. D’Agostino inquired about candidates from other states applying. Mr. Gisondi stated that there is a process that the candidate would have to go through before obtaining all credentials and that this could be an issue since it would take almost the whole probationary period for the credentials to be obtained. Mrs. D’Agostino than asked if the candidate was already a police office in the State of Ohio and moved out of state and then returned if there would be an issue. Mr. Czyzak replied that if they were not a police officer in the State of Ohio for 1 year or longer their certification expires and they would need a re-certification. It would be easier to have an Ohio Police Officer.
Mrs. D’Agostino asked if the last Selection Committee had a job description for the position. Mr. Gisondi said they did not. They just explained the job description verbally to each candidate. Chris Price suggested that Walter Drain Co. could be used to help write the job description.
Mr. Trout asked Mayor Vernon why Steve Hume, Safety Director for City of London and Enon Mayor’s Court Magistrate, was not picked for the Selection Committee. Mayor Vernon stated that he felt he pick a group that had sufficient experience for the committee.
Mr. Gisondi informed everyone that the next committee meeting will be help on February 20th, 2008 at 7:00 p.m. in the Government Center and this will probably still be another open meeting. If so, he will have it posted.
Mrs. D’Agostino motioned to adjourn at 8:00 p.m. with a second from Mr. Bowers.
PUBLIC SAFTEY COMMITTEE - JANUARY 30, 2008
Minutes of the Public Safety Committee meeting on January 30, 2008 held at 7:00 p.m. in the Government Center. Committee members present were: Chair, Jim Gisondi and members, Steve Bowers, Denise D’Agostino. Also present were Lt. Chris Dolin and Mayor Cliff Vernon.
Mr. Gisondi opened the meeting by reading a prepared statement (attached) outlining the purpose of the Public Safety Committee: i.e. review Police department issues, safety issues for the Public, Building codes, anything to do with safety. Committee will strive to act in a Pro-active manner.
Next item of discussion: Review the committee task list that was presented by Mayor Vernon and decide if the committee needs to add to, subtract from, or correct any items. Committee decided to delete the “Schedules for 24/7 coverage.” Mr. Bower’s questioned if the D.A.R.E. program still existed and, if not, that the committee establish a different name for a similar type program. Mayor Vernon stated that D.A.R.E does still exist and that he had some recent conversations with this organization. He was informed that this is the most successful program in the State of Ohio. There are funds available but not for this year. The program pays 50% of the officer’s cost. We would need to apply now for next year. Mr. Gisondi noted that the officer who is picked would have to complete all of the paper work by 2/8/08. If this officer decides to leave his position for any reason than we would have to start the process over. Another officer may not step in to take his position. The Police Chief, in this case Lt. Chris Dolin who is the temporary acting Police Chief, would pick (or provide suggestions) one Officer for the training. Lt. Dolin stated that there are currently no qualified officers in Enon for this program. Other similar programs will also be evaluated by the temporary acting Police Chief, Lt.Doolin.
Final item of discussion: Current Police Department changes. Mr.Gisondi also stated the committee needs to review the budget, Police Levy (which in the past allowed for some leeway for extra shifts to do “special” activities, such as handing out helmets, activities at the schools, etc., with the current Chief). The Public Safety Committee, along with Captain Dave Czyzak from Springfield, will comprise the Police Chief Selection Committee. This committee will meet on February 6, 2008 at 7:00 in the Government Center to start planning the selection process and discuss the methods to advertise for a new Chief of Police. Mr. Gisondi is not sure if this meeting is a Public meeting but will check. If it is a Public meeting he will have the proper postings prior to the meeting date.
Questions from the floor: Marian Ladislaw asked if the old Safe and Sound program still existed. Lt. Dolin stated that it does. The Fire Dept. handles the calls and the Police Department assists. The Police have keys to the lockboxes for the participating residents.
Meeting adjourned at 7:30
Minutes provided by Denise D’Agostino
Public Safety Committee member/Council Member
WATER COMMITTEE- JANUARY 22, 2008
Minutes will be approved at the next Water Committee Meeting*
Minutes of the Water Committee meeting on January 22, 2008 held at 7:00 p.m. in the Government Center, conference room. Committee members present were: Chair, Ben Richard and members, Jim Gisondi, Denise D’Agostino, Marion Ladislaw, Mayor Cliff Vernon.
This meeting was an organizational meeting for Mr. Richard to discuss what he thought this committee would do and the direction he would like to see for this committee. The following were discussed:
· Would like to discuss designating on of the members as a “back up” for Mr. Richard in case he is unable to be present at the meetings, Etc.
· Would like to get all committee members “up to speed” on all aspects of water and flood issues.
· Meetings will be one time a month for no more than 1 hour and no less than ½ hour and will cover different aspects of water
· All meetings will be open to the public
· Obtain the Muncy history
· Have Tim Howard provide calculations for the water and put in a file
· Contact Township Trustee, Kathy Estep, to invite her to our meetings since the township has interest in water issues too
· Discuss what Mr. Richard feels are two major concerns: The water contract with the county and flood plains
· Mr. Richard stated that he has current files in the Library for public assess and will maintain them in the Library
· Mr. Richard will let us know the date for the first Public Meeting
Meeting adjourned at 7:25.
Minutes provided by Denise D’Agostino
Water Committee Member/Council Member
| |
